Citizen Corps Bylaws

BYLAWS
OF THE
PENNYRILE REGIONAL
CITIZEN CORPS COUNCIL

ARTICLE I

NAME

Section I.   The name of this organization shall be the Pennyrile Regional Citizen Corps Council, hereinafter referred to as the Council.

Section II.  The organization has as its primary concern the education of the public regarding volunteerism and preparedness for disasters and emergencies in their communities.
 

ARTICLE II

GEOGRAPHIC AREA

Section I.   The geographic area to be served by the council shall be the counties of Caldwell, Christian, Crittenden, Hopkins, Livingston, Lyon, Muhlenberg, Todd, and Trigg in the Commonwealth of Kentucky.
 

ARTICLE III

PURPOSE

Section I.  The purpose of the Council shall be to work in conjunction with city officials, county officials, Kentucky Emergency Management, and the Kentucky Office of Homeland Security to educate and provide the citizens of the Pennyrile region with the information to prepare and the opportunity to volunteer in the case of a disaster or emergency in their community.

Section II.  The Council will review and vote on endorsement of goals and objectives and on action steps for their implementation.

Section III.  The ADD district, in conjunction with the Council, shall develop a strategy for the education and continuation of the Citizen Corps Council consistent with Kentucky Office of Homeland Security regulations.

ARTICLE IV

COUNCIL MEMBERSHIP

Section I.  The Council shall be composed of individuals who reside within the geographic area served by the Council.  The membership shall be representative of each city and county jurisdiction.  The Council shall consist of the following:

A.  Each county judge/executive, or his or her designated representative.
B.  Each mayor, or his or her designated representative.

Section II.  A city or county jurisdiction is considered a participant in the when:

A.  The jurisdiction has an active representative on the Council
B.  6th class cities may be represented by the county. 
C.  A representative is considered active if they have not missed three consecutive Council meetings without proxy or excuse.

Section III. The Kentucky Office of Homeland Security has designated the Area Development Districts as the planning representative who shall be responsible for conducting the citizen corps process.

Section IV.  A majority of the duly appointed council members, qualified to vote and present at the meeting, shall constitute a quorum.

Section V.   Each representative on the Council shall be entitled to one vote on all actions of the Council even if they represent more than one jurisdiction.

ARTICLE V

OFFICERS

Section I.   The officers of the Council shall be Chair and Vice-Chair.

Section II.  The Council shall elect the Chair of the Council bi-annually.  The term of the Chair shall be defined as two (2) years.  The Chair shall be elected at the time of adoption of these bylaws and take office.  The election of a new Chair shall take place every two years thereafter at the first scheduled meeting of the calendar year.

ARTICLE VI

DUTIES OF THE OFFICERS

Section I.   The Chairman of the Council shall:
A.  Preside at all meetings of the Council;
B.  See that all orders and resolutions of the Council are carried out;
C.  Appoint committees as may be directed by the Council;
D.  Represent the Council at various public meetings, closed committees, hearings, cooperating agency meetings, etc., at which Council affairs may be discussed and considered; and
E.  Carry on a variety of public relations activities, such as speaking before citizens groups, holding news conferences, etc., where Council proposals, programs and accomplishments may be discussed.

ARTICLE VII

MEETINGS

Section I.   The regular meeting of the Council shall be held at the Pennyrile Area Development District at the time and date selected by the members of the Council.

Section II.  Robert’s Rules of Order shall govern all questions of parliamentary proceedings of the meeting of the Council.

Section III.  The Council shall meet on a minimum of once per quarter.  The Council will be notified at least ten (10) days in advance of each meeting by memorandum.

Section IV.  The Council shall abide by Kentucky Open Records Law.

ARTICLE VIII

AMENDMENTS

Section I.  These bylaws may be amended by a majority vote of the Council attending any regular or special meeting of the Council, provided that the proposed amendment be distributed to the Council with notice of the meeting at least ten (10) prior to said meeting.

ARTICLE IX

Section I.  All matters pertaining to the Council not specified or delegated herein shall be subject to the action of the majority or the Council.

approved by the Council in open meeting February 16, 2006